Privacy Policy

AEMS Recruitment is a specialist warehouse and logistics staffing agency based in the East Midlands, UK. We act as a data controller for the personal data we collect through this website and our recruitment services.

If you have any questions about this policy or how we handle your data, please contact us at [email protected].

We may collect the following categories of personal data:

• Identity data: name, date of birth, National Insurance number
• Contact data: email address, phone number, postal address
• Employment data: CV, work history, right-to-work documentation, references
• Technical data: IP address, browser type, pages visited (via cookies)
• Communications: messages sent via our contact form or email

We use your personal data for the following purposes:

• Processing job applications and matching candidates to suitable roles
• Verifying your right to work in the UK
• Communicating with you about vacancies, placements, and your account
• Fulfilling our legal obligations as an employer and recruitment agency
• Improving our website and services

Our lawful bases for processing are: contract performance (processing your application), legal obligation (right-to-work checks), and legitimate interests (improving our services).

We do not sell your personal data. We may share your data with:

• Employers: when you apply for a role, we share relevant application details with the hiring employer
• Service providers: third-party tools that help us operate our website and business (e.g. hosting, email), bound by data processing agreements
• Legal authorities: where required by law or to protect our legal rights

We retain candidate data for up to 2 years from your last interaction with us, or as required by law. You may request deletion at any time (see Your Rights below).

Contact form submissions are retained for up to 12 months.

Our website uses essential cookies to function correctly. We do not use advertising or tracking cookies without your consent. A cookie consent notice will appear on your first visit.

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Rectify inaccurate data
• Erase your data (“right to be forgotten”)
• Restrict or object to processing
• Data portability — receive your data in a machine-readable format
• Withdraw consent at any time where processing is based on consent

To exercise any of these rights, email us at [email protected]. We will respond within 30 days.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. All data is stored on secure, encrypted servers.

We may update this privacy policy from time to time. The “last updated” date at the top of this page will reflect any changes. Continued use of our website after changes constitutes acceptance of the updated policy.